Reports to: General Manager (Finance & Operations)
Works closely with: Director of Artistic & Community Partnerships, Artistic Producer, Production Management, Stage Management, Audience Experience, and guest artists.
Location: Must reside in or near New Haven, CT, with regular on-site work at rehearsal, performance, and artist housing locations throughout the Greater New Haven area.
Employment: Full-Time (non-exempt)
Salary: $50,000–$60,000 annually, depending on experience, with benefits and applicable overtime.
Position Summary
The Company Manager coordinates day-to-day artist logistics and hospitality across Long Wharf Theatre’s itinerant productions, rehearsals, and residencies. Reporting to the General Manager (Finance & Operations), this role plans ahead, communicates proactively, and helps ensure artists have the information and support they need. Between production periods, the Company Manager provides additional administrative and operational support to the General Management office.
Primary Responsibilities
- Coordinate artist logistics during rehearsals, performances, and residencies, including arranging transportation and driving artists and staff between train stations, housing, and theatre locations. Coordinate pre-performance company check-ins with Stage Management.
- Coordinate housing for visiting artists, including setup and stocking of units, move-in and move-out walkthroughs, and scheduling cleaning and turnover between residencies.
- Assist with travel details, schedules, and hospitality, including welcome packets with local information such as pharmacies, groceries, gyms, and emergency contacts.
- Coordinate company communications and distribute schedules prepared with the appropriate artistic, production, and Stage Management staff. Promptly communicate schedule changes, put-ins, and weather-related adjustments to company members and relevant departments.
- Provide on-site support during key production periods, including load-in and strike, by coordinating company related scheduling needs between the artistic, production, and management teams.
- Serve as the primary contact for routine artist needs, anticipate potential challenges, and resolve issues within established policies and available resources. Provide after-hours coverage during designated production periods, escalating emergencies or issues beyond the role’s authority to the General Manager or designated leadership contact. Coverage schedules and backup arrangements will be established with the General Manager.
- Track and process per diem, housing stipends, and travel reimbursements for visiting artists alongside the finance department.
- Support AEA compliance under the General Manager’s guidance and in coordination with Stage Management, including posting required notices, maintaining assigned records, and preparing and submitting required union reports. Coordinate with Stage Management regarding break requirements and half-hour calls.
- Manage comp ticket requests and house seat holds for artists and their guests.
- Support post show talkbacks and community engagement events, including greenroom logistics and scheduling artist appearances.
Secondary Responsibilities
- Provide administrative support to the General Manager, including scheduling, document preparation, and cross-department coordination.
- Assist with preparing, tracking, and organizing artist, creative team, and production contracts.
- Provide administrative support for operations and facilities in coordination with the General Manager and Managing Director.
- Assist with facilities requests, maintenance tracking, and vendor coordination.
- Support basic financial processes including invoice tracking, coding assistance, and documentation for review and approval in coordination with the General Manager and Managing Director.
Qualifications
- Approximately two years of relevant experience in company management, stage management, arts administration, or comparable work; equivalent experience will be considered.
- Strong organizational and communication skills, attention to detail, and the ability to balance shifting priorities across multiple locations.
- Ability to anticipate needs, propose practical solutions, and resolve routine issues independently while recognizing when to involve the General Manager.
- Sound judgment, discretion with confidential information, and a thoughtful, professional approach to working with artists and colleagues.
- Comfort with spreadsheets, shared calendars, and routine administrative and financial documentation.
- Familiarity with AEA requirements and professional theatre production processes a plus.
Equal Opportunity & Inclusion Statement
Long Wharf Theatre is an equal opportunity employer committed to creating a diverse, inclusive, and equitable workplace. We encourage applications from individuals of all backgrounds, particularly those historically underrepresented in the arts.
We do not discriminate on the basis of race, color, religion, national origin, age, disability, sex, sexual orientation, gender identity or expression, veteran status, or any other protected status under applicable law.
Long Wharf Theatre is dedicated to fostering a culture of respect, collaboration, and belonging where all team members can thrive.
Application Details
Please email resume and cover letter to jobs@longwharf.org. Please use CM-1026 in the Subject Line.
Applications will be accepted on a rolling basis.
Please Note:
- The schedule varies with production needs and includes evenings and weekends, average 45- 52 hours per week during productions. The General Manager will coordinate scheduling and after-hours coverage, with applicable overtime paid for this non-exempt position.
- Role requires a valid driver’s license, ability to meet the theatre’s vehicle insurance requirements, and a background check relevant to the position.