The primary responsibility of the Manager, Artistic Administration is to support the activities of The Clarice Smith Performing Arts Center’s presenting program, Clarice Presents, which is dedicated to building the future of the arts through innovative performances and meaningful engagement of The Clarice’s community. Clarice Presents’ four programs includes Performance, Community, Civic, and Digital areas, as well as the NextNow Fest and National Orchestral Institute + Festival.
The Manager, Artistic Administration focuses specifically on the operational and administrative aspects of Clarice Presents, facilitating the contracting, budgeting, communications and scheduling of daily operations, planning, and administration of the department. The Manager, Artistic Administration also plays a key role as liaison between Clarice Presents, Marketing/Communications, Guest Experience, Production, and Finance/Administration departments of the Center, ensuring timely and accurate exchange of detailed information and schedules to ensure effective operations.
Physical Demands: Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small parcels, packages and other items, to walk short distances, and travel to deliver and pick up materials.
Minimum Qualifications
- Education: Bachelor’s degree from an accredited college or university.
- Experience: Three (3) years or more years of professional experience and one (1) year of experience in a supervisory or lead role.
- Other: Additional work experience as defined above may be substituted on a year-for-year basis for up to four (4) years of the required education.
- Knowledge of principles and techniques of written and oral communication, including methods for adapting communication style to different audiences.
- Knowledge of documentation standards, procedures, and best practices for ensuring consistent and accurate team deliverables.
- Knowledge of office productivity software such as Microsoft Office 365 and Google Workspace.
- Skill in leading presentations and conducting training sessions for large groups.
- Skill in collaborating effectively with Managers, Assistant Directors, and Directors to identify and resolve problems, implement improvements, and address ongoing issues.
- Skill in coaching and mentoring team members to enhance performance, provide constructive feedback, and support professional development.
- Ability to define deadlines, manage workloads, and maintain quality standards for deliverables.
- Ability to comprehend and navigate complex interpersonal situations, applying empathy and discretion when addressing conflicts or sensitive matters.
- Ability to implement and uphold documentation standards and procedures across all team functions.
Preferences
- Bachelor’s degree from an accredited college or university
- 3-5 years of progressive professional experience in a performing arts or entertainment presenting or producing organization, or 3-5 years of progressive professional experience in any field in a position with project or event management responsibilities.
- Experience in creating and implementing operational systems within a complex organization
- Experience supervising staff
- Experience with proofing and copy – editing publications
- Experience with scheduling and workflow management software
- Knowledge of current practices and procedures in professional performing arts management
- Experience in contract administration
- Demonstrated experience in working and tracking budgets
- Experience with G-Suite, Microsoft Office Suite, especially Excel, and other office productivity software
- Superior organizational and communication skills, with an emphasis on accuracy of detail
- Valid US driver’s license
- Available to work weekends and evenings as needed