Events and Donor Fulfillment Associate
Position Overview:
We are seeking a highly organized and motivated individual to join Paul Taylor Dance Company as an Events and Donor Fulfillment Associate. The Events Associate will play a key role in planning, managing, and executing the Company’s annual series of events and donor fulfillment initiatives, including our annual November gala. This position requires excellent project management skills, a strong understanding of event planning, budgeting, and marketing, as well as the ability to hold donor information in strict confidence and to work collaboratively with a diverse group of stakeholders.
Job Title: Events and Donor Fulfillment Associate
Department: Development
FLSA Status: Exempt
Employment Status: Full-Time
Reports to: Senior Director of Advancement
Salary: Commensurate with experience, the salary for this position is $67,000.
General Responsibilities:
Event Planning & Support
● Lead in executing and producing patron dinners, donor receptions, studio events, open rehearsals, November gala for 400 guests, Board events, and special campaign events.
● Coordinate event invitations, guest lists, and RSVP lists.
● Work closely with the development team to ensure prompt creation of event materials.
● Assure efficiency for internal and external event execution.
● Oversee events (mornings, nights, and some weekends required with three full weeks of extended workdays during the Lincoln Center performance season in November).
● Assist with and coordinate logistics support for Board events and Taylor-on-the-Road trips, including coordination with venues and vendors; hotel, restaurant, and travel logistics; tracking and coordination of special requirements for guests and hosts; planning, confirmation and follow-up communications.
Vendor & Production Coordination
● Oversee contracts and invoices for clients pre- and post-events.
● Host vendor site visits.
● Support vendor activity regarding load-in/out, set-up in designated areas, and adherence to all event guidelines.
● Conduct research for site rentals and potential vendors.
Community Relations & Internal Communications
● Field phone calls and e-mails related to event inquiries.
● Track and share project timelines, calendars, check lists, work requests and memos to support internal communications and ensure timely delivery of work product.
Development Operations & Records Management
● Maintain accurate records in databases and shared drives.
● Collaborate with the development team to manage database for gift entry, ticket sales, and acknowledgement of event-related gifts.
● Track event revenue and expense budgets.
Qualifications:
● 5+ years experience in arts management, event planning, or a related field (or equivalent experience)
● Proven experience in project management, preferably in the arts or nonprofit sector
● Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively
● Excellent interpersonal and communication skills, with the ability to work collaboratively with diverse teams and stakeholders
● Knowledge of event planning and production, including budgeting, logistics, and technical requirements
● Familiarity with marketing and promotion strategies, including digital marketing and social media platforms
● Familiarity with CRMs and data management
● Familiarity with social media platforms and Google suite
● Passion for the arts, particularly dance, and a commitment to community engagement
● Ability to work flexible hours, including evenings and weekends, as required by event schedules
Benefits:
Employee health and dental insurance covered; 10 days PTO in the first year; retirement savings matched up $1,000; other benefits and services provided through PEO.
Start Date: April 1, 2026 or as soon as possible thereafter
About Paul Taylor Dance Company:
Founded by choreographer Paul Taylor in 1954, Paul Taylor Dance Company is a premier institutional center for American modern dance. Under the artistic direction of Michael Novak, Paul Taylor Dance Company honors Taylor’s groundbreaking legacy and invests heavily in the future of the art form, creating a repertory that speaks directly to contemporary times and amplifying new voices that complement Taylor’s genius.
Paul Taylor Dance Company is an equal employment opportunity employer and complies with all applicable laws prohibiting discrimination based on race, color, creed, religion, ethnicity, sex, age, national origin, physical or mental disability, veteran status, marital status, medical condition, sexual orientation, gender identity or expression, genetic characteristic, as well as any other category protected by law. All such discrimination is unlawful and all persons involved in the operations of the Foundation are prohibited from engaging in this type of conduct.
To Apply:
Interested applicants are asked to send a cover letter and resume as one document to jobs@ptdc.org. Absolutely no phone calls. Applications received by March 13, 2026, will be considered with highest priority.
