The Managing Director (MD) serves as the company’s chief administrative and development leader. Reporting to the Board of Directors, the MD ensures that the organization’s activities and its administrative, financial, & operational systems effectively align with and support its mission and values. The MD works in close partnership with the Artistic Director (AD), Finance Director (FD) & Head of School (HS) to develop NYTB’s strategic plan & secure financial resources to implement, sustain, & grow the organization. Qualifications include strong experience in nonprofit leadership or arts administration; demonstrated success in grant writing, prospecting, & institutional fundraising; strong partnership & communication skills, especially in translating artistic/educational goals into compelling fundraising proposals; solid financial literacy; ability to manage multiple deadlines in a fast-paced, small-team environment; passion for performing arts & commitment to NYTB’s mission.
Key Responsibilities
Fundraising & Grant Development (Primary Focus)
- Lead NYTB’s overall fundraising strategy with special focus on researching, identifying, & securing grants (local, state, federal, corporate & foundation levels)
- Work closely with the AD & HS to collect annual data, align program plans, & devise strategy for funding artistic/educational initiatives & projects; translate the AD/HS visions into compelling grant cases to donors & institutions
- Work closely with the AD & HS to conceive & execute a thoughtful, coordinated yearly and long-term fundraising strategy for each program
- Execute the fundraising strategy by building & maintain a comprehensive grant and donation pipeline, including tracking deadlines, eligibility criteria, & reporting requirements; cultivate and develop strong relationships with program officers, foundation staff, government arts agencies, corporations, private philanthropic partners & donors; plan & lead fundraising events; track grant outcomes, reporting, & compliance to ensure all grant obligations are met
- Develop & oversee the company’s earned income strategy, including ticketing, touring & merchandising
Operations & Administration
Manage daily operations of NYTB’s facilities (office/studio, storage units) & vendor relationships
Oversee systems for data management, ticketing, CRM, & donor databases
Spearhead administrative tasks related to productions in NYC and on tour, including theater rentals & relationship with their staff; crew load-in & load-out schedules; hotel & transportation; food & per diems on tour
Help find, schedule, & negotiate NYTB tours
Serve as a spokesperson at public & fundraising events
Manage risk, including overseeing insurance and legal compliance
Partnership with FD, AD & HS
• Manage the company’s brand identity, ensuring alignment with the company’s
community outreach, education, access & diversity goals
• Collaborate to align program plans/schedules & needs, advising on budget
implications of programming & helping to develop multi-year financial scenarios
• Cultivate supporters, schools & cultural organizations, major donors, businesses &
other local partners to expand community reach
Support marketing & audience-growth initiatives to increase ticket sales, school enrollment & overall visibility
Oversee external communications, including the company’s website, social channels, online campaigns & public relations, ensuring alignment with brand identity & grant narratives
Hire, supervise, train, & evaluate staff (including administrative assistant, office manager), contractors, interns, & volunteers
• Monitor and evaluate program effectiveness, using data to inform decisions & report
outcomes to funders & the Board
Develop, oversee, & monitor annual operating budget in collaboration with the AD, HS, & FD, supporting effective governance & strategic planning & jointly presenting to the Board & committees as necessary
Build & maintain relationships with Board – preparing materials for presentations & committees to support governance, strategic planning & Board development
Support the FD as needed to ensure accurate financial reporting, cash flow planning, compliance with nonprofit accounting standards, & preparing timely & accurate state & federal filings & audits.
Inquiries: nytb@kelceycoffin.com
