Finance Associate
Department: Finance
Supervised By: Accounting Manager
FLSA Status: Non-Exempt
Mission Statement
Deeply rooted in our local Beverly Hills community and influenced by cultural change, the Wallis Annenberg Center for the Performing Arts, a public-private partnership with the City of Beverly Hills, strives to be a site for the convergence of relevant, dynamic performing arts, education and civic life, strengthening our local and global community is our role as a presenter, producer, educator and community resource.
Core Values
We approach our work with the pioneering creative spirit of Beverly Hills and greater Los Angeles, while also recognizing that we live in a multi-cultural every-changing world guided by our core values of Trust, Artistic Courage, Enlightenment, Cooperation, Communication, Diversity, Equity and Inclusion, and Accountability.
DESCRIPTION
The Finance Associate is responsible for general accounting functions of our non-profit arts organization. Reporting to the Accounting Manager, this role must demonstrate knowledge in accounting practices, deliver excellent internal customer service, pay close attention to detail, and demonstrate good problem-solving skills. Under supervision of the Accounting Manager, will learn the payroll system to process and record the weekly and bi-weekly payrolls.
REQUIREMENTS
Education and Professional Experience:
- Associates degree or equivalent professional experience required;
- Bachelor’s degree in Accounting, Business Administration or related field is preferred;
- One to three years of related experience required;
Required Skills:
- Understanding of accounting practices and procedures;
- Excellent verbal and written communication skills, with a high sense of service level for both internal and external interactions;
- Excellent organization skills and attention to detail;
- Strong analytical, problem-solving, and follow through skills; demonstrates an interest in learning finance; “out of the box” thinking;
- Proficient in Microsoft Suite, particularly in Excel;
- Experience in QuickBooks is required.
Desired Skills:
- Knowledge of payroll function; prior experience with payroll software;
- A genuine interest in the performing arts and considering the arts as having value to our society is aligned with our organizational values; non-profit experience is a plus.
KEY RESPONSIBILITIES
Accounting Responsibilities:
- Performs general accounting and other related duties;
- Makes bank deposits and records in accounting system;
- Reconciles activity related to credit card payments, and other financial accounts;
- Reconciles bank accounts monthly and verifies deposits;
- Tracks, reconciles and prepares quarterly Franchise Tax Board returns and payments (Form 592), Sales and Use Tax returns and payments, and others as needed;
- Assists with annual audit, as needed;
- Performs other related duties as necessary or assigned.
Accounts Payable Responsibilities:
- Enters vendor information into the accounting software system; reviews invoices, supporting documentation for accuracy and completeness; confirms correct accounting codes;
- Prepares and generates Accounts Payable Aging reports;
- Issues payments to vendors as approved and directed;
- Maintains vendor filing system and accounts payables files;
- Reconciles rental revenue, security deposits and invoicing;
- Prepares 1099 tax documents annually.
Payroll Responsibilities:
- In collaboration with the Accounting Manager, ensures accurate and timely processing of weekly actors’ payroll and bi-weekly staff payroll; creates payroll-related journal entries;
- Accrues and tracks employee benefits including vacation, sick and personal days; calculates year-end accrual amounts;
- Gathers and tracks documentation for all required federal and state payroll tax payments and reporting for in-state, out-of-state, and international artist and vendor payments;
- Prepares information for required responses to Employment Development Department (EDD) correspondence regarding Unemployment Insurance claims and benefits audits;
- Responsible to input and track wage garnishments; handle garnishment communication;
- Responsible for timely and accurate year-end W-2 reporting to employees.
ESSENTIAL FUNCTIONS
While performing the essential functions of this job, the incumbent must be able to do the following: sit for extended periods; bend and reach for filing and other job-related functions; pull, push, and lift up to 10 lbs; reach both above and below shoulder height. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required.
The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.
