Development Director for Stanford Jazz Workshop & Festival

Stanford Jazz Workshop (SJW) seeks a seasoned Development Director whose experience includes leadership or senior fundraising experience with a performing arts, presenting, and/or arts education organization. Reporting directly to the Managing Director, the Development Director works closely with SJW’s Artistic /Executive Director, SJW’s Board of Directors, senior staff, and numerous SJW supporters to achieve defined annual goals. A part-time Development Associate reports to the Development Director. External consultants/vendors support specific initiatives. 

SJW’s fundraising focus is primarily on generating support for the organization’s acclaimed jazz education programs, but is also responsible for attracting sponsors for SJW’s annual Stanford Jazz Festival. The Festival and summer jazz education/training programs take place on the beautiful Stanford University campus. The Development Director maintains a close, collaborative relationship with SJW’s Marketing Director and other full-time and seasonal staff. 

The Development Director is responsible for planning and leading SJW’s total fundraising effort, including cultivation of major gifts, directing the annual membership campaign along with bi-annual appeals, foundation and corporate relations, prospect/donor cultivation/stewardship strategies, overseeing management of SJW’s donor database, and coordinating with marketing to plan multiple outreach efforts on behalf of SJW’s education programs. The organization has an ongoing planned giving initiative that also requires support. The principal focus has been on annual giving, but the organization is poised to broaden its fundraising effort by planning increased focus on major gifts in support of SJW’s strategic initiatives.


Founded in 1972, Stanford Jazz Workshop is an independent 501c(3) nonprofit corporation that has a close relationship but no direct affiliation with Stanford University. A distinguished pioneer in providing outstanding, immersive jazz training and performance experience for musicians from middle school through adult, SJW supports individual growth and fulfillment at all levels of experience in an encouraging environment that emphasizes interaction among a diverse, multi-generational community of artists, educators, students, and enthusiasts. 

Historically, SJW education programs and festival have taken place at Stanford University during the months of June, July, and August, attracting 700+ students and 15,000+ jazz patrons to the organization’s stellar Stanford Jazz Festival. SJW’s administrative office is located in San Francisco’s Inner Sunset neighborhood. The organization relocates its offices from San Francisco to Stanford University from mid-July to early/mid-August. 

In the winter/spring of 2014 SJW launched a successful new Middle School Jazz Initiative program for talented young musicians; that program will expand from one location to three in fall 2014, as SJW increases jazz education opportunities from summer only to year-round in response to requests from SJW parents, students, and jazz educators. 


The Development Director is responsible for planning and leading SJW’s annual fundraising efforts that in the most recent year totaled $719k of $2.3 million total revenue; the goal within the next 2-3 years is to grow fund development revenue to $1 million annually out of a $2.5 million annual budget. This leadership role combines strong strategic and tactical planning with an active, hands-on role that requires excellent organizational, analytical, and relationship-building skills; attention to detail balanced with a solid grasp of SJW’s larger strategic vision and action plan; and the ability to collaborate with peers within and outside of the organization. The successful candidate will be a person who is proactive, optimistic, self-directed, and committed to SJW’s values and primary focus – a nationally recognized tradition of innovative jazz education and performance excellence. 

Development Director responsibilities include:

Individual Donors
• Cultivate, solicit, and steward major donors at the $1,000+ (currently 60+ individuals) level; there is significant potential for growth in both the size and number of gifts at this level of giving; 
• Solicit and manage Festival sponsorships, which are steady, but have significant potential to increase in number and size; 
• Actively collaborate with and support SJW’s senior management team and Board of Directors in achieving defined fundraising goals; 
• Provide support to and serve as a senior liaison to SJW’s Board of Directors in collaboration with SJW’s Artistic and Executive Director;
• Plan and lead SJW’s fundraising membership/campaigns, including developing and overseeing production of attractive and compelling fundraising collateral as part of the organization’s overall development strategy;
• Plan and host donor visits to SJW’s education programs and Stanford Jazz Festival concerts at Stanford University and other locations, as required;
• Plan and execute donor events, including the organization’s ongoing Education Encounters house party series, Festival post-concert receptions, and SJW fundraising event(s);
• Coordinate VIP seating and ticket purchases in collaboration with Marketing for the Stanford Jazz Festival;
• Oversee and increase the value of SJW’s growing membership program in collaboration with SJW’s Marketing team; 
• Manage donor and contribution data and record keeping in SJW’s proprietary FileMaker Pro database; in time, evaluate potential replacement database that better suits the activities and size of organization; 
• Ensure that all gifts are properly and promptly acknowledged, including coordinating and supporting the Artistic and Executive Director’s personal role with leading donors;
• Identify and research donor prospects in coordination with SJW’s Artistic and Executive Director and Board members, and support their efforts to cultivate and solicit support from key individuals in their respective social/personal circles.

Institutional Funders (Foundation, Government & Corporate)

• Develop annual cultivation and stewardship plan to pursue and increase institutional support from leading foundations, the National Endowment for the Arts and other sources that may be prime opportunities for SJW;
• Serve as principal liaison to foundation representatives and host site visits at SJW education programs and performances;
• Supervise Development Associate to write and submit, in coordination with Managing Director and Artistic and Executive Director letters of inquiry, grant proposals, and corresponding grant reports to major foundations and other institutional funders, and keep up to date on new opportunities as they may arise by anticipating well in advance of submission deadlines. Maintaining close collaboration with other senior staff is essential to successfully achieve this responsibility;
• Development Associate maintains and proactively manage a detailed calendar of fundraising campaign deadlines, production of collateral, mailings, and grant submissions and reports throughout the year.

• Manage SJW’s donor database and archive as relates to contributed revenue streams
• Oversee quarterly reconciliation with SJW Finance Director to ensure proper coding and accounting of grants, gifts, and provide support required for SJW’s annual audit
• Coordinate with SJW Marketing Director to ensure proper acknowledgement of all funders, individual donors, and sponsors in print publications and online
• Manage and develop supplemental grant materials, such as thank you letters from scholarship recipients, letters of support, California Cultural Data Project, etc. 
• Manage all fundraising-related aspects of the SJW website and social media, including institutional and individual donor recognition, Board listings, online donation page, and all “Support” pages.
• Participate in special “all hands on deck” events to support SJW staff during the summer season, i.e. registration day

• Minimum of seven years as Director or equivalent of a Development program that has an annual goal of $1 million or more; prior senior development experience in a performing arts organization is highly desirable, as is personal knowledge of and/or experience in music
• Significant experience in researching, cultivating, and stewarding individual donors, including major gift solicitations, and foundation and corporate relationships. Bachelor’s degree (minimum) from an accredited college or university; master’s degree, particularly in the arts or arts administration, or equivalent experience desired 
• Demonstrated success in planning and implementing cost-effective and efficient fundraising strategies that achieve/exceed goals 
• Excellent written and verbal communication skills: preparation and delivery of presentations and solicitations individual donors and institutions (emphasis on major gifts, foundation program directors, and corporate sponsors); experienced speaker to groups who is able to communicate comfortably and articulately with a range of constituents (e.g., Board members, donors, foundation and corporate executives, performing artists, parents, program participants, and faculty)
• Highly motivated, optimistic and self-directed, the successful candidate is someone who is able to work well independently, with colleagues, and with groups, and someone who has superb time management, and who is able to prioritize and maintain multiple deadlines while achieving defined goals, and who is able to motivate staff, Board members, and donors to raise the organization’s fundraising sights
• Able to define and achieve ambitious goals in an entrepreneurial, fast-paced, creative, and goal-focused environment
• Computer proficient with professional-level skill in crafting effective fundraising communications, including letters, proposals, and collateral using (Microsoft Word), has command of best practices in developing and making presentations using one of the standard applications (Keynote and/or PowerPoint), and solid command of Microsoft Excel to format and communicate data to multiple constituencies
• Experienced in one or more of the leading donor/patron management applications and/or database applications (SJW has long used a custom FileMaker Pro database environment which could be upgraded in the near future). 
• Experienced in developing, promoting, and producing financially productive donor events, including directing and collaborating with production personnel
• Experience in and solid understanding of nonprofit financial operations and procedures, including the ability to read and interpret financial statements, analyze development results and related statistics/measurements, and develop and manage fundraising campaigns and initiatives that meet or exceed goals. 
• Collaborate with Managing Director and other senior staff in developing revenue and expense projections for annual budgets, including inflow of receipts from specific campaign targets.
• Expertise in current fundraising best practices, strategic planning and tactical implementation, knowledge of and commitment to the highest standards of professional and ethical conduct.
• Willingness to work both in San Francisco and at SJW’s summer operations on the campus of Stanford University (room and board provided by SJW) 
• Ability to lift 35 pounds; current, valid CA driver’s license, and ability to drive a car, as required

• Competitive salary, depending upon professional experience and skill set
• Employer contribution to health coverage
• Employer matching 403(b) plan 
• Generous vacation and holiday schedule

To apply, please send your résumé, a cover letter describing your interest in the position to SJW . Please insert Development Director in the email subject. Applications will be reviewed as received. The search will remain open until the position is filled. No phone calls, please.

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